Whether you are a conference participant, interested party or even just a visitor of a website operated by us: We respect and protect your privacy. In accordance with article 13 of the EU General Data Protection Regulation (EU-GDPR) as for the attendants coming from the EU. We inform you here about the way in which we collect, process and use your personal data. In particular, our focus is on the fair and transparent use of your data for the BIS Conference.
Your personal data is processed in order to register paper submissions, participation in the Business Information Systems conference, communicate with participants to organize a conference, document its course, and in case of consent to receive information about conferences and events with a scientific profile – also in order to send such information in the future. The legal basis for the processing of personal data is Art. 6 par. 1a of the General Data Protection Regulation GDPR (your consent to the processing of personal data expressed by filling out the registration form for this conference and separately for other conferences or events organized by the administrator). You may withdraw your consent at any time – which does not affect the legality of the processing carried out prior to its withdrawal. Have in mind that withdrawal of some data may be connected with the inability of attendance or publication after the conference.
Personal data provided by you, processed in connection with participation in the conference, will be processed during the period of storage of the financial and accounting documentation of the conference by the organizers. In the event of consent to receive information about further conference, personal contact data will be processed until the consent is withdrawn. Providing data is voluntary, but necessary to achieve the goals for which they were collected. Personal data provided by you will not be disclosed to other entities, except for entities authorized by law and the cases of our partners (e.g. in case of conference photos), also mentioned in this document. You have the right to access the data contents, rectify them, limit processing and delete data. You have the right to lodge a complaint with the President of the Office for Personal Data Protection if you think that the processing of personal data concerning you infringes the GDPR.
In the following we give you an overview on the personal data we collect from you and what we are using it for. We will also inform you of your rights under the applicable data protection law and whom to contact if you have any further questions.
If you have any questions about data processing please contact: contact@bisconf.org.
Responsible controller
The administrator of your personal data is the Poznań University of Economics and Business, located at al. Niepodległości 10, 61-875 Poznań. The principles and purposes of personal data processing, as well as your rights, are described in the Privacy Policy available on the website https://ue.poznan.pl. Any questions should be directed to the Data Protection Officer at rodo@ue.poznan.pl.
Data processing
Your personal data will be processed for the following purposes:
- Organizing the conference in accordance with the terms of the regulations (informing about the schedule, preparing badges, participant lists, publishing conference materials) (Article 6(1)(b) of GDPR) – for 5 years from the end of the calendar year in which the conference took place;
- Issuing certificates and confirmations (Article 6(1)(e) of GDPR) – for 1 year from the conclusion of the conference;
- Documenting the event through the creation of photographs and/or audiovisual recordings (Article 6(1)(e) of GDPR) – until an objection to the processing is raised;
- Pursuing claims and defending against claims – processing is necessary for the legitimate interests of the data controller aimed at protecting the interests of the business (Article 6(1)(f) of GDPR) – for 6 years from the termination of cooperation.
- Providing data is voluntary but necessary to participate in the conference.
In detail the following types of data are processed:
- Title, First Name, Last Name, E-Mail address.
- Additionally supplied address (private or company) with postal code, phone number for the proceedings book delivery purposes or invoicing.
- Publications sent to the EquinOCS and other reviewers systems, also requested by workshop chairs for the purpose of providing workshop and main conference proceedings.
- Signed consent to publish form for Springer.
- Photos and titles of papers for the marketing and coverage of the conference.
- Profile of interests, committee memberships and other information available for the esteemed guests, keynote speakers and workshop chairs for the purpose of providing conference programme.
- Anonymous IT usage data (IP-address, visited websites, date and time of connection) as required by the network administration of the website for security reasons.
- In terms of contacting you about future venues we utilize basic contact information for future conferences. You have a right to opt-out and unsubscribe from those messages, either by contact provided in this file, or directly through the information in e-mails sent.
Third parties in data processing
a) EquinOCS and other publication services
For the organization of the conference we are using files that you submit directly to the EquinOCS or similar conference proceedings websites. As the data is handled directly to them, their rules for data processing may apply. Workshop chairs may decide to have their own ways of processing your publications data for the review process and they act in the same manner as an external conference proceedings providers.
b) Springer
Conference proceedings will be published by Springer Nature in LNBIP series. All of the Springer regulations will apply, and we will use only the publication and consent data provided by you.
c) BIS Website and other social media
We are using external provider for the hosting and storing data of the main conference information. Besides IP logs and information visible on the website we do not keep any sensitive information on the website. We may also add paper information and photos on our social media accounts during and after the conference.